Qualient takes your privacy extremely seriously. It is our responsibility to treat your personal information with the upmost care. Qualient adheres to all relevant legislation, in particular the EU General Data Protection Regulation (GDPR) legislation. This policy sets out our approach and how we collect and use personal information from you.
Qualient Solutions is a data controller. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this policy.
Please note that this policy may be updated at any time. For the avoidance of doubt this policy is non-contractual and does not form part of any contract you have agreed with us.
You may give your personal details to Qualient directly, through an application or registration form or via our website. Qualient must have a legal basis for processing your personal data.
Personal Data – Lawful Basis
The law states you must have a valid lawful basis in order to process personal data. Out of the 6 listed, Qualient uses 4 of which we detail below:
• Contract – The processing is necessary for a contract you have with an individual, or because they have asked you to take specific steps before entering into a contract.
• Legal Obligation – The processing is necessary for you to comply with the law.
• Consent – The individual has given clear consent for you to process their personal data for a specific purpose.
• Legitimate Interest – the processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.
Retention of Data
Qualient will only retain your data for as long as there is either a statutory requirement for us to do so or to be able to provide a service to you. This will usually require us to retain your personal data after our business relationship has ended for accounts, records and legal purposes and to deal with any account support questions. All data will be securely destroyed once our legal requirements are met and the law pertaining to those requirements allow us to do so.
Removal of Data
You are able to request the removal of your personal information at any time where there is no good reason for us continuing to process it or have a legal requirement for storing it. You are able to request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it. It is important to note that whilst your personal data is suspended our contractual obligations may not be fulfilled.
If at any stage you wish to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Officer in writing. Please note that such request will not incur a fee, we may however charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
Please note such requests for data will require security questions to be answered to ascertain the identity and right to such information.
In line with data protection obligations, we are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. Our services are hosted from datacentres within the EEA, we are also committed to undertake regular vulnerability scans of our websites and services to ensure your data is fully protected.
We may have to share your data with third parties, including third – party service providers and other entities within the group.
We will only share this data where necessary to fulfil the contractual obligations we have agreed as your employer. This could be:
• Where required to do so by law, for example liaising with HMRC
• To fulfil our insurance obligations
• To manage your assignments
• To demonstrate our own compliance
• Where we have obtained your consent
A full list of our third party operators can be provided if you wish to have a copy.
Cookies are small data files sent by a web server to a web browser when that browser visits the server’s website and are stored by the browser on the computer’s hard drive. Cookies enable the web server to monitor activity on the website and make it easier for the user to log on to and use the website on future occasions.
We may issue cookies to your computer when you log on to the Site unless you stated your objection to receiving them when providing your details to us. We may use information from cookies in the administration of the Site, to improve the Site and/or for marketing purposes. We may also use this information to identify your computer when you visit the Site and to personalise the Site for you.
You can set your computer’s web browser to reject cookies, although you may then not be able to use certain features on the Site. If you do not wish to receive cookies in the future, please email us at Privacy@QualientSolutions.com
If you have any questions/queries or complaints in regards to this policy we ask that you place this in writing and send to: Privacy@QualientSolutions.com or via post to FAO: DPO Qualient, The Charter Building, Charter Place, Uxbridge, United Kingdom, UB8 1JG.
Modern Slavery Act
This statement is made on behalf of Qualient Technology Solutions UK Limited (“Qualient”, “Qualient Solutions”, “We”, “Our”) in respect to the Modern Slavery Act 2015. This act requires us as a Company to be clear both in our business and our wider supply chain about our efforts to eliminate any slavery and human trafficking. As a responsible organisation we have the responsibility to be aware of the risk, and to tackle slavery and human trafficking, reporting any concerns to management. Our organisation has zero tolerance to slavery and human trafficking.
About Qualient Solutions:
Qualient operates compliantly with UK employment legislation as an employer to contractors who work under a contract assignment, usually through a recruitment agency in the United Kingdom. We expect all those in our supply chain and contractors to comply with our values, in this regard.
As part of our due diligence, we liaise with our clients and employees, to ensure that all parties are compliant with up-to-date employment law legislation and employment rights, this also includes a distribution of an employment rights questionnaire.
Internal Training & Procedures
To ensure a high level of understanding regarding the risks of modern slavery and human trafficking we provide training to our staff and have a number of internal policies. These include but are not limited to:
Right To Work training
Anti-Money Laundering training
Code of Business Conduct
Our staff are encouraged to identify any suspicious behaviour in breach of the Modern Slavery Act 2015. This statement is made pursuant to Section 54(1) of the Modern Slavery Act 2015 and constitutes our group’s slavery and human trafficking statement for the current financial year.
This statement was approved by the Board of Directors on 09 September 2021.
Satya M Bondapalli, Director.
Gender Pay Gap Reporting
Any organisation that has 250 or more employees must publish and report specific figures about their gender pay gap.
The gender pay gap is the difference between the average earnings of men and women, expressed relative to men’s earnings. For example, ‘women earn 15% less than men per hour’.
Employers must both:
- publish their gender pay gap data and a written statement on their public-facing website - report their data to government online
- using the gender pay gap reporting service.
If an employer has fewer than 250 employees, it can publish and report voluntarily but is not obliged to do so.
Qualient Technology Solutions UK Limited provides Technology consulting services to various clients across a range of industry sectors. We pride ourselves on compliance customer service.